Archivist Toronto , ON


Position Summary:

Reporting to the Head, Visual Resources & Special Collections, the Archivist supports the university archives by providing archival research, reference, and digitization services for the university community, external researchers, alumni and the public. The OCAD University (OCAD U) Library is based on a collaborative staffing model where services and projects are delivered by teams comprised of staff from across multiple library units. The Archivist works with the Head in developing policies and procedures, planning digitization projects, and archival research services to meet the university’s information needs and other strategic priorities.

Summary of Responsibilities:

  • Create and implement Archives policies and procedures for accessing, acquiring, appraising, arranging, describing, and preserving archival records
  • Apply professional standards in the creation of archival finding aids and evaluate online access points for the dissemination of the university’s archival holdings information
  • Provide records management expertise on creating, depositing, and managing institutional records, including a wide variety of media assets
  • Supervise the archival work of staff, interns and student monitors
  • Interact with both internal and external donors as part of the process of identifying and acquiring historical records of research value to the University Archives; appraise potential acquisitions, and make recommendations for new acquisitions and for de-accessioning existing holdings
  • Participate in the collection of oral histories as appropriate
  • Provide ongoing Archives reference and research services, deliver Archives outreach programming, and engage patrons via the Archives’ web pages and various social media platforms
  • Coordinate the unit’s digital reproduction services in accordance with institutional fair-dealing policies, archival rights management principles, and copyright legislation
  • Consult with the University Librarian and the Head of Visual Resources & Special Collections on operational needs for the university archives, and assist with identifying revenue streams, research external funding opportunities, writing proposals and preparing grant applications
  • Deliver outreach programming, such as class visits, tours, and orientations
  • Maintain the web presence and LibGuide for the archives
  • Install displays of library and archives materials
  • Maintain professional knowledge through attending professional meetings, conferences and training seminars
  • Perform other related duties that contribute to the successful operation of Library Services, including providing backup for other library services when required


  • Graduate degree in Archival Studies, Information Management, or Library and Information Studies from an ALA-accredited institution
  • A minimum of three (3) years related experience in a teaching, learning and research environment
  • Knowledge of historical and contemporary art and design
  • Thorough understanding of principles, methods and techniques for managing archival records and institutional records management
  • Current knowledge of records and document management-related technologies, preservation technologies, and metadata management, in addition to digital imaging and digitization technologies (including Archeion, Microsoft Excel, Adobe Photoshop and Lightroom)
  • Strong service-orientation and problem-solving skills, including demonstrated creativity and initiative in planning projects, outreach initiatives and services
  • Excellent oral and written communication skills
  • Exceptional time-management skills, with the ability to manage concurrent projects, while maintaining on-demand reference and research services
  • Demonstrated success with writing grant proposals, operational planning, and budgetary management
  • An advanced understanding of applying rights management principles, in addition to copyright and privacy legislation, to the access and use of archives and other informational materials
  • Experience with hiring, supervising, and training employees, including organizing, prioritizing, and scheduling work assignments
  • Project Management training or certification is an asset
  • Ability to apply institutional and departmental objectives and operational requirements to the development and implementation of suitable policies, procedures, and other initiatives
  • Demonstrated commitment to the principles of equity and diversity and experience promoting an inclusive work and learning environment

Compensation: $57,202.74 to $74,903.07 per annum, plus benefits.

Hours of Work: Total of 28 hours per week.

Application Deadline: Interested applicants are invited to submit an updated resume, with a cover letter by applying through the OCAD U Employment page, no later than Sunday, November 3, 2019.

As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

Closes: 3 November, 2019

OCAD University
Toronto , ON