Human Resources Coordinator (Temporary Full Time)

Burnaby Public Library invites applications for the following position:

HUMAN RESOURCES COORDINATOR
Temporary Full-Time

Are you an enthusiastic individual looking for a rewarding opportunity in Human Resources? 

Are you passionate about fostering an inclusive workplace culture?  

Can you help us advance our vision of a caring, curious and connected community?

Come and work with us at Burnaby Public Library!

We are looking for a Human Resources Coordinator to temporarily join our team and help us provide support and advice for our staff on HR matters, coordinate Library recruitment, process employee documentation, liaise with City Departments, and perform other related HR tasks.

About the position

This is a temporary full-time position until approximately January 2027. The position is based at the Metrotown Library and will report to the Manager, Library Human Resources.

About Burnaby Public Library

We respectfully acknowledge that Burnaby Public Library is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm (Kwikwetlem) Peoples. Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years.

Burnaby is the third largest city in British Columbia, with excellent rapid transit links, significant parkland, and well-equipped recreational facilities. Our 250,000 residents speak 120 languages, and more than half of our culturally diverse population has a mother tongue other than English.

What you’ll do

• Conduct full cycle recruitment and promotion competitions for CUPE and Exempt Library staff; collaborate with hiring managers/supervisors and Manager, Human Resources to create job postings, prepare interview materials, administer scoring, and participate in screening, interviewing, reference checks and selection of candidates.
• Monitor selection processes to ensure compliance with collective agreement, Employment Standards Act, and other relevant legislation and/or regulations. Report ambiguous interpretations to Manager, Human Resources.
• Prepare job offer letters and new employee documentation packages, meet with and provide instruction on completion of applicable forms to staff.
• Facilitate new employee onboarding in collaboration with hiring managers/supervisors; plan, coordinate and develop training schedules for cohort auxiliary hiring, confirm training content and onboarding manual, prepare equipment and materials required, deliver HR orientation training module.
• Prepare, maintain, process and monitor employee documentation related to status and benefits changes in SAP; track hours for probation, benefits, increments and seniority purposes.
• Work closely with the City of Burnaby People and Culture department to provide support for attendance management, return to work, long service, and other programs.
• Provide assistance and act as a trusted advisor to staff regarding benefit plans, the collective agreement, HR policies and procedures within specified limits and guidelines; provide information in response to external credit and reference check requests.
• Participate in exempt staff meetings and provide input on system wide library development.
• Establish and maintain effective relationships with supervisors, managers, staff and a variety of internal and external contacts.
• Prepare and maintain a variety of confidential digital and non-digital files such as employee files, competitions and position files, and staff attendance records.
• Update and maintain the Employee Services pages on BPL’s internal staffweb and a variety of reports, correspondence, statistics and procedural manuals related to library HR and OH&S practices.
• May assist in processing external training requests for Library staff, liaise with the City of Burnaby People and Culture department on City-offered training courses; research outside training courses appropriate for library specific training as required; make logistical arrangements and prepare documentation for City Accounting.
• May track and compile information to identify patterns, gaps and anomalies in training budget expenses; make recommendations on training topics and budget, compile quarterly training statistics and explain variances.
• May assist in coordinating and maintaining Library first aid certification and other OH&S matters as needed.
• May provide administrative support to Chief Librarian and Library Board Trustees.
• Perform other related work as required.

A little about you

• You are passionate about people. You act with integrity in all that you do.
• You embrace diversity and believe in delivering equitable services to all interested parties.
• You thrive working in a detailed and dynamic environment with demonstrated ability to manage multiple priorities effectively and successfully.
• You have experience exercising tact and discretion in processing confidential materials.
• You hold a Diploma in Human Resources plus 4 years of related experience or an equivalent combination of education, training and experience.
• You have in-depth knowledge of the Employment Standards Act plus previous work experience applying and interpreting collective agreements or other relevant legislation/regulation.
• You have a keen eye on details with superior clerical aptitude and intermediate proficiency in software applications such as MS Office suites, Visio, Outlook, SAP, and SharePoint.
• You are a confident communicator, both verbal and written.
• You are comfortable in a small team, working collaboratively and efficiently.
• Your friends would describe you as reliable, consistent, someone who has good judgement and problem-solving abilities.
• You have demonstrated connection to and knowledge of the cultural practices, languages, or histories of communities represented in the library’s service area.

What we offer

• An annual salary range between $70,675 and $84,390 with excellent comprehensive benefits package including Municipal Pension Plan and transit incentives.
• A 9-day fortnight work schedule (work 7.77 hours for 9 days and have the 10th day off), with one day worked remotely from home. The schedule of the position is listed below.

Week 1: Monday – Friday 8:30-4:45

Week 2: Monday – Thursday 8:30-4:45, Friday OFF

Things to note

BPL believes that diversifying our staff will make our organization better and more reflective of the community we serve. We encourage people of all gender identities and expressions, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

We consider equivalent combinations of experience and education and encourage you to apply even if you do not have all the qualifications we list here.

What to expect next

We thank all applicants for their interest in Burnaby Public Library, however only those selected for an interview will be contacted.  Interviews will take place during the week of October 27, 2025. The anticipated start date of this position will be December 1, 2025.