British Columbia Library Association Partnership Job Board

Privacy Policy

Effective Date of Privacy Policy: Approved by the BCLA Board September 13, 2024

The British Columbia Library Association (the “BCLA”) respects your privacy and personal information. Personal information is information about you that may include your name, email, or other addresses, phone numbers, or other information that could reasonably be linked back to you.

This Privacy Policy explains how and why the BCLA collects, uses, discloses, and keeps safe personal information. In this Policy, when we say “we,” “us,” and “our,” we are referring to the BCLA. When we say “you” and “your,” we are referring to individuals who use The Partnership Job Board website (the “Website”).

If this policy changes in the future, we will post an updated version on the Website. You can tell if this policy has changed by checking the effective date that appears at the top of the policy. Depending on the circumstances, we may also notify you of an update via email or other contact information you have provided.

By using the Website, you agree to this Privacy Policy. If you do not agree, please do not use the Website.

If you have any questions or concerns, you can contact our privacy officer whose contact information is set out below.

A. Information We Collect

The BCLA collects only the minimum amount of personal information which is reasonably necessary to meet the purposes identified. Specifically, when you register with the Website to post jobs, we will collect information about you, including your first and last name, address, email address, and your credit card information to process the payment required for services. For job seekers, we collect your first and last name and email address.

B. Why Do We Collect, Use, or Disclose Personal Information?

The BCLA collects, uses, and discloses personal information for the following purposes:

• To create, maintain, and administer accounts with the Partnership Job Board;
• To process service payment;
• To deliver services including communications regarding job postings and accounts;
• To maintain a record of your account transactions;
• To inform you of and to administer and fulfill surveys and other promotions;
• For business administrative purposes including to understand how our website is used and improve our online services; and
• As otherwise permitted or required by law.

C. Cookies

Cookies are small pieces of information that are stored by your browser on your computer’s hard drive. We use cookies to ensure the Website functions so that you can use the services on the Website. Most web browsers automatically accept cookies but you can control cookies through your browser preference settings; however, please be aware that your settings choices may affect how you can use the Website. We also use Google Analytics cookies to help us understand how the Website is used, including to understand the number of visitors, the average time spent on the site and on each page. To reject the Google Analytics cookies, download and install Google Analytics Opt-Out Browser Add-on.

D. Disclosure of Personal Information

We do not sell or trade your personal information for marketing, advertising, or promotional purposes. We may disclose personal information to third-party contractors, including service providers who assist us in delivering services for the BCLA, including our Website host providers. We use contracts to ensure that those parties agree to keep this information secure and use it only for the specified purposes.

E. Security

We use technical, administrative, and contractual measures to protect personal information in our custody or under our control. Access to personal information is limited to those employees, contractors, and service providers who need access to carry out the purposes for which the information was collected and otherwise as described in this Privacy Policy.

All personal information is encrypted, stored on secure servers, and behind a firewall. We ensure our employees and contractors are trained to protect personal information with appropriate security safeguards and are required to respect the confidentiality of such information.

Your password controls access to your account. You are responsible for protecting the security of your passwords. Please be aware that despite our best efforts, no security measures are perfect or impenetrable. To help ensure the privacy of your information, we strongly recommend you store your password in a safe place, change it frequently, and not share your user name and password with others.

F. Children’s Information

Except where a BCLA program is specifically intended to be used by children (such as the BC Summer Reading Club Program), we do not otherwise intend to collect information about children. Any program that is specifically intended to collect personal information about children has a program-specific privacy policy. If we discover that we have inadvertently collected personal information from a child, we will promptly delete that information.

G. Storage, Retention, and Disposal

We retain information for as long as necessary for the identified purposes and as otherwise required by law. We will securely dispose of personal information when it is no longer needed for identified purposes or as required by law.

H. Accuracy

We take reasonable efforts to ensure that we maintain the accuracy of personal information, but we rely on you to ensure the accuracy and completeness of the personal information you provide. Please ensure you update your contact information with us if you move, change employer, or change your email address, and if you believe that information we have about you is inaccurate, please contact the privacy officer at the address below.

I. Access, Correction, Withdrawal of Consent

Individuals have the right to request access to their personal information held by the BCLA and to request correction to any inaccurate information. Individuals also have the right to withdraw consent to the collection, use, and disclosure of their personal information, subject to certain legal limitations. You may exercise these rights by writing to our privacy officer at the address below.

J. Linking to Third-Party Content/Websites

Please keep in mind that this Privacy Policy applies only to the Partnership Job Board Website and its services. The Website may contain links from and to third-party websites whose privacy practices may be different from ours. Once you leave the Website, our Privacy Policy does not apply. Please review the linked website’s and third-party content provider’s privacy policies and do not use or further visit these sites if you do not agree with the terms of these policies. We are not responsible for the privacy policies and practices or the content of the websites operated by third parties or of any linked site or subsequent links from that website.

L. Contact Our Privacy Officer

If you have any questions about our Privacy Policy or our information management practices, or if you wish to exercise your rights, please write to us at:

Privacy Officer, British Columbia Library Association
PO BOX 19008, Rocky Point POPort Moody, BC V3H 0J1

Or email us.