Manager, Business Operations & Fundraising

Who We Are:
Clarington Library, Museums & Archives (CLMA) is a cornerstone of the community, partnering with other organizations to enhance cultural, educational and economic wellbeing. As an active connector for social interaction, learning and dialogue, CLMA fosters an accessible and welcoming environment. CLMA is a significant resource that is widely recognized and supported in the community as an innovative and progressive organization in a knowledge and information-based economy. We operate 4 library locations, 1 heritage centre and an additional 2 heritage buildings that are open by appointment only.

Our Team:
We love new ideas. Collaboration and innovation are at the heart of everything we do. Our team values open communication, mutual respect, and a shared commitment to excellence. Creativity is encouraged, and diverse perspectives are celebrated to foster
an environment of inclusivity and continuous improvement. We prioritize professional development, providing regular opportunities for training and skill development. With a culture that encourages both individual autonomy and collective teamwork, you'll contribute to projects and initiatives that make a positive impact on the local community.

Our Values:

• Curiosity & Ideas
• Preservation
• Innovation
• Intellectual freedom
• Community
• Respect
• Accountability

Your Opportunity:
Reporting into the Chief Executive Officer, the Manager, Business Operations & Fundraising is a key member of the CLMA leadership team. This role oversees core business functions, including financial and legislative/regulatory reporting, budgeting,
records management, intergovernmental relations, and board governance, while leading CLMA’s fundraising and revenue strategy. By building strong community partnerships and identifying new revenue sources, you will strengthen CLMA’s financial resilience
and ensure long-term organizational success.

Working Conditions:
Salary Range: $84,053 to $102,168 (2025 Rate, Band 5)
Status: Non-Affiliated, Regular Full-Time
Schedule: Thirty-five (35) hours per week, including evenings and weekends
Work Location: System-wide

Position Responsibilities:

• Coordinate activities of the Board of Directors and its committees, including agenda package preparation and maintaining accurate records of policies and decisions
• Maintain governance documents to ensure CLMA adheres to legislative and regulatory requirements
• Optimize administrative and financial processes by streamlining and documenting procedures to ensure efficiency, cost-effectiveness, and compliance with LEAN principles
• Lead the development and execution of CLMA’s fundraising and grant-seeking strategies to diversify and grow revenue
• Cultivate and maintain strong relationships with local Business Improvement Areas (BIAs), Board of Trade members, potential donors, and funding agencies to expand CLMA’s financial support and community partnership
• Oversee CLMA asset management policies to ensure accuracy in reporting
• Supervise administrative staff, providing leadership, training, and performance management
• Other duties as assigned

Essential Qualifications:

• Bachelor’s degree in Business Administration or Commerce, or a related field; or an equivalent combination and relevant education and experience, to the satisfaction of the Chief Executive Officer
• Master of Business Administration is considered an asset
• Minimum of five (5) years of experience in financial/budget management, administration, or related roles, preferably in a charity or not-for-profit environment
• Exceptional organizational and project management skills; able to prioritize tasks and meet deadlines in a dynamic, fast-paced environment
• Proven ability to work collaboratively with Boards, Council, and senior decisionmakers to support governance and strategic direction
• Demonstrated success in fundraising, grant writing, and developing partnerships with Business Improvement Areas (BIAs), donors, funding agencies, and community stakeholders
• Knowledge of relevant legislation and regulatory frameworks governing public libraries, museums, and municipal governments in Ontario
• Proficiency in financial software, Microsoft Office Suite, and enterprise resource planning (ERP) systems
• Advanced English written and verbal communication skills, including the ability to prepare reports, proposals, and deliver presentations to boards and other stakeholders
• High level of discretion, sound judgment, and the ability to handle confidential information with integrity
• Frequent travel between branches is required
• Additional certifications in fundraising, grant writing, or LEAN process improvement are considered assets
• Ability to communicate in another language is considered an asset
• A satisfactory Vulnerable Sector Check (VSC) is required prior to commencement of employment