Assistant Librarian (Technical & User Services) - Prep School Toronto , ON


Employment Terms: 10-Month Contract, Full time

Start Date: August 2020

Upper Canada College (UCC) is recognized nationally and globally as one of North America’s foremost boys’ schools. Educating tomorrow’s leaders since 1829, UCC is an International Baccalaureate World School, with IB scores 10 per cent above the global average. UCC offers transformational learning experiences to students in Senior Kindergarten through Year 12, including boarders from 26 countries. UCC is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities. The UCC experience is underpinned by five core values: learning, pluralism, service, community, and wellbeing.

Position Overview:

We are currently seeking an enthusiastic, curious and student-oriented Library Assistant for our Prep School Wilder Library. As the successful candidate you will handle the Technical Services and User Services day-to-day operations of the Prep School Library ensuring that technical systems, user services and program support function smoothly and efficiently.

You will be responsible for the Technical Services, Materials Management and User Services related day-to-day operations of the library, to meet the academic and personal research and reading interests of students, faculty and employees. You will oversee the database and materials management systems and collaborate to provide a welcoming, enjoyable, supportive and growth-oriented learning environment.

Key Responsibilities:

Program support

  • Supervise students in the library and maintain appropriate behaviour in partnership with Teacher-Librarian and teachers on duty;
  • Oversee library when Teacher-Librarian is not present (in the course of the day or when the Teacher–Librarian is off-site);
  • Collaborate with the Teacher-Librarian re managing the library calendar/schedule;
  • Assist in the provision of timely, professional, effective and efficient service and/or reference instruction and readers’ advisory to students, faculty, and staff including: guidance on effective search strategies, guidance re use of external libraries, citing and documentation, and basic copyright guidance;
  • Collaborate with the Teacher-Librarian to oversee the operations of the Library Parent Volunteer Program, including liaising with the PPO, training and supporting all library workers overseen by this position;
  • Curate print and/or digital resources for instructional and co-curricular support or promotion as needed;
  • Modify instructional support materials as needed (ie. Libguides).

IT and database administration

  • Database duties include: managing the operation of the Library Management System, circulation module operations and cataloguing of all new materials;
  • Troubleshoot all systems/purchasing concerns with third party technical support and digital resource concerns; manage access to digital resources in online platforms as required; communicate with digital vendors on any concerns or updates;
  • Work with in-house IT and/or third party technical support to resolve any systems hardware or software concerns;
  • RFID materials management system duties include: tagging, self-checkout, inventory and weeding as required, attending to associated catalogue modifications as needed;
  • Generate systems reports as required.

User services

  • Handle general queries from library visitors;
  • Assist users with loans, renewals and other forms of library resource usage;
  • Manage use of library resources by the community including: prepare circulation reports at year end, coordinate requests for reserves and/or working collections; communicate with community re circulation deadlines; manage replacement of lost or missing items.

Collections management

  • Collection administration including: manage the accessibility and navigability of the library’s print and multimedia collections, (signage, messaging, interactions, organization of space as required); oversight of processing of all library materials; serials management; inventory and weeding of collections; collections data analysis in collaboration with Teacher-Librarian;
  • Collaborate in the sourcing and ordering of all library materials as determined by the Teacher-Librarian;
  • Manage supplies to support collections management, promotion, navigation and discovery.

Other responsibilities

  • Collaborate with the Upper school librarians as appropriate regarding systems and joint library initiatives;
  • Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay);
  • Co-Curricular responsibilities for the Prep;

○ The Assistant Librarian may be required to assist in Co-Curricular endeavours such as a trip to Norval or assisting an athletic team or arts group;

○ UCC students benefit from a robust Outdoor Educational program at Norval campus and most programs include overnight stays at Norval;

○ UCC students benefit from a robust co-curricular program including athletics. Many teams have the opportunity to participate in weekend and CAIS tournaments. Some CAIS weekend tournaments are out of province;

○ UCC students benefit from a robust co-curricular program including the arts. Many arts groups host evening performances on campus.

Experience, Knowledge and Competencies:

  • Graduate from library-technician program required, Master of Library Science an asset;
  • Minimum of 2 years in a similar role;
  • Experience in supporting the learning and engagement of younger students in a library setting an asset;
  • Experience working with web-based ILS an asset;
  • Experience in elementary schools or public libraries with children’s programs an asset;
  • Proficiency with DDC22, MARC21, AACR2 and LCSH;
  • Library principles and techniques, with knowledge of library services in an educational setting;
  • Awareness of current best practices in library technical services and cataloguing;
  • Proficient working with LibGuides software or similar;
  • Ability to identify work and delegate to appropriate party as required (Parent Volunteers, Library Student Assistants);
  • Ability to coach or train library workers;
  • Ability to address student behaviours through problem solving as required (consult with advisor, Teacher Librarian, documentation on BlueNet);
  • Ability to coach library users re: effective use of databases or resources;
  • Ability to assess and prioritize incoming requests to the library, determine appropriate response or redirect, and follow-up to ensure completion;
  • Ability to understand the reading and information needs and interests of children and youth and provide one-on-one reference or readers’ advisory assistance;
  • Ability to assess and respond quickly to unanticipated requirements;
  • Ability and willingness to collaborate on unit planning and co-teach productively with other educators across the Prep;
  • Ability to work independently, to coordinate and/or support in planning and other activities;
  • Ability to represent the school/College in a positive and welcoming manner to visitors, parents, employees and students;
  • Ability to establish good working relationships across the school/College, coordinate activities with a variety of other offices;.
  • Ability to work with Teacher-Librarian to recruit volunteers and help them to feel valued, welcomed, and part of the community, including those for whom English is a second language;
  • Commitment to honesty, justice, fairness and equity.

UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals. UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives. If you are contacted regarding a UCC opportunity, please advise if you require any accommodations.

Please apply online by creating a “Teachers” profile account. We thank all candidates in advance; however, will contact only those selected for an interview.

To learn more about us please visit our site at

Closes: 31 May, 2020

Upper Canada College
Toronto , ON