Collections Manager

Collections Manager

Moose Jaw Public Library

All Moose Jaw Public Library employees share responsibility for upholding the Library’s mission, vision, and core values, including intellectual freedom, equitable access, community-centred service, reconciliation, and a strong commitment to diversity, equity, and inclusion.

Position Summary

Reporting to the Head Librarian, the Collections Manager is an out-of-scope position that leads the development, organization, and stewardship of the Moose Jaw Public Library’s print, digital, and archival collections. This role ensures collections reflect community needs, support library programming, and preserve local heritage.

The Collections Manager provides professional leadership in collection development, acquisitions, cataloguing, digital resources, and archival management. The position works closely with public services and programming staff to support research, genealogy, and local history initiatives, and supervises staff responsible for materials handling and collections workflows. The role exercises professional authority within approved policies and budgets.

Key Responsibilities

Strategic Collection Development

• Develop and maintain long-term collection strategies informed by community needs, usage data, and emerging trends
• Contribute to organizational planning related to collection priorities, digital access, and archival preservation
• Recommend updates to collection, cataloguing, and archival policies

Operational Collection Management

• Analyze collection performance and trends to recommend content priorities, format shifts, platform changes, and budget reallocations
• Select, evaluate, maintain, and deselect materials in all formats in accordance with established policies
• Oversee acquisitions, cataloguing, and deselection workflows
• Manage digital collections, including eResources, databases, and content platforms, ensuring effective access, accurate metadata, and policy alignment
• Collaborate with the Deputy Head Librarian to ensure digital collections support public service delivery, programming, and user experience goals

Archives & Local History

• Manage the organization, preservation, and accessibility of archival and local history materials
• Maintain finding aids, metadata records, and digital archives
• Lead staff in their assistance to researchers, historians, and community members with archival inquiries
• Ensure appropriate environmental, handling, and preservation practices are followed
• Identify and report facilities or safety issues affecting collections or archives, and participate in risk-mitigation planning

Staff Leadership

• Supervise assigned staff, including administration of the collective agreement
• Provide coaching, mentorship, performance evaluation, and professional development
• Deliver training related to materials handling, collections, and archives
• Foster a positive, team-oriented, service-focused workplace culture
• Promote accuracy, accountability, and service excellence

Collaboration & Public Service Support

• Work with the Deputy Head Librarian to support research, genealogy, and local history programs and services

Other Responsibilities

• Participate in committees and relevant professional organizations
• Contribute to strategic planning, policy development, and organizational initiatives
• Perform other related duties as assigned by the Head Librarian

Qualifications

• Master’s degree in Library and Information Science (MLIS) or equivalent
• Experience in collection development, cataloguing, metadata, and/or archival work
• Ability to obtain a clean criminal record check

Knowledge, Skills & Abilities

• Strong understanding of collection development principles and metadata standards
• Knowledge of archival processing, preservation practices, and digital collection management
• Excellent organizational, analytical, and attention-to-detail skills
• Strong communication and research abilities

Key Competencies

• Collection Strategy & Analysis
• Cataloguing Expertise
• Archives & Preservation Knowledge
• Quality Assurance & Accuracy
• Staff Coaching & Specialist Leadership
• Data Management & Assessment

Pay Scale:

The salary range for this position is $66,000 - $ 77,000.  Other benefits include, but are not limited to, a pension, sick leave, and vacation.

Hours of Work: Permanent, Full-Time (36.5 hours/week) Monday to Friday; some evening & weekend work is occasionally required