Archivist

Annual Salary: $81,119.46 - $98,707.18
Employment Status: Indeterminate Full-time position

Language Requirement: Bilingual (CBC) (definition)
Schedule: 37.50 hours per week (Monday to Friday)
Work Environment: Hybrid (4 days on-site and 1 day off-site per week)
Competition Closing Date: October 23, 2025

SUMMARY OF DUTIES

Central to Ingenium’s mandate, the Archivist is responsible for the development and management of Ingenium’s archival collections within the national collection. The position includes a wide range of archival activities including those related to collections development, description, storage, access, dissemination, preservation, and research. It also involves serving as the ambassador for the archival program and its collections in a variety of contexts. The position reports to the Director, Knowledge and Information Management and supervises staff, volunteers, fellows, and students working as part of the archives team.

EDUCATION

Master’s degree from a recognized university with a specialization in archival studies (preferred) or a specialization in information science, library science, information management (e.g. Master of Archival Studies, Master of Information, Master of Information Studies, Master of Library and Information Science, etc.)

EXPERIENCE

• Experience managing archival program including activities related to collection development, arrangement, digitization, access, reference, reproduction, preservation, and research
• Experience with describing archival collections (specifically preparing and publishing authority records, descriptive records, and item-level descriptions that respect professional standards of archival description)
• Experience with planning and project management in an archives or similar environment
• Experience disseminating information about archives in a variety of formats (for example articles, presentations, reports, social media posts, etc.) to a variety of audiences
• Experience managing staff, volunteers, students, and research fellows

KNOWLEDGE

• Knowledge of descriptive standards including the Rules for Archival Description and the Canadian Archival Accession Information Standard as well as national and international trends in descriptive practices.
• Knowledge of theories and principles of archival science (e.g. respect des fonds [provenance, original order])
• Knowledge of the networks of archival institutions in Canada (to improve research and reference activities as well as avoid competitive or duplicative acquisitions that result in fractured archival record)
• Knowledge of trends in historiography and historical research (in order to provide guidance during research activities)
• Knowledge of metadata standards, schemas, controlled vocabularies, and ontologies to ensure interoperability and continuity in cataloguing and digital preservation (e.g. Canadian Subject Headings, Dublin Core, Preservation Metadata Implementation Strategies [PREMIS], Metadata Encoding and Transmission Standard [METS], Metadata object Description Schema [MODS], Encoded Archival Description [EAD] XML schema, etc.)
• Knowledge of systems used for archival descriptions, cataloguing, storing, and providing access (e.g. Archeion)
• Knowledge of conservation and preservation practices in an archives or similar setting (e.g. library, museum, etc.)
• Knowledge of systems used for library and artifact cataloguing (e.g. eMU, online public access catalogues [OPACs])
• Knowledge and understanding of judicial context of archives in Canada (including the application of legislation related to archives such as copyright, privacy, etc.)
• Knowledge of ethics related to archival science (e.g. privacy, etc.)
• Knowledge of trends and broader initiatives related to archives
• Knowledge of Government of Canada’s heritage mandate as well as organizational strategies, policy instruments, and procedures

COMPETENCIES

• Ability to prioritize workloads, apply time management skills, and meet deadlines.
• Ability to demonstrate interpersonal skills, professionalism, and tact while working with internal and external clients including staff at all levels of the organization, subject matter experts, stakeholders, and members of the public.
• Ability to exercise sound judgement.
• Ability to apply attention to detail.
• Ability to plan, coordinate, execute, and report on programs and projects.
• Ability to communicate clearly both verbally and in writing.
• Ability to manage people.

Security Requirements: Enhanced reliability
Work location: 1865 St. Laurent Blvd. Ottawa ON and 11 Aviation Pkwy Ottawa ON

Union Affiliation: Public Service Alliance of Canada
Classification: level 8
Position Number: 9749

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

Ingenium champions the values of diversity and inclusion. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Candidates are encouraged to self-identify as members of one or more designated employment equity groups. This is asked in a pre-screening question during the application process.

Ingenium provides accommodations to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.