Archivist

Competition #: 25-OC-17

Posting Date: March 11, 2025

Closing Date: April 16, 2025

Department: Library, Archives and Research Fellowships Program

Working Hours: Full-time (37.5 hours per week)

Employment Tenure: Indeterminate

Classification: Band 5

Salary: $66,809 - $78,571/Year

Number of Positions: 1

Language Requirements: English BBB / French BBB (reading, writing, oral) (A: beginner, B: intermediate, C: advanced)

Affiliation: P.S.A.C.

Work Location: On-site, National Gallery of Canada, 380, Sussex Drive, Ottawa

Job Summary

Under the Senior Manager, Library, Archives and Research Fellowships, the archivist will assist in the planning and implementation of the archival program of the Library and Archives. The Archivist will appraise, process, arrange, describe, and preserve the archival records of the National Gallery of Canada, with an emphasis on the archives of artists, art dealers, art historians, and collectors, including electronic and visual resources records. The Archivist will create and maintain databases, finding aids and other tools to facilitate the discovery of and access to the archival holdings of the Library and Archives, and provide reference service to Gallery staff and the public.

Main Duties

To appraise, arrange, describe, and preserve archival collections, with an emphasis on the archives of artists, art dealers, art historians, and collectors (including electronic records, printed documentation, and visual resources ). To provide reference service for the Archives collections, including tours and orientation to the collections in this area. To provide knowledge of and access to the holdings of the Library and Archives by developing and maintaining a digitization program to make these holdings accessible to internal and external researchers through the Gallery’s website. To promote the collections and services of the Library and Archives through outreach activities.

Requirements

• Master’s degree from an accredited program in archival, library or information studies, or an equivalent combination of education and experience;
• Master’s or undergraduate degree in Art History or a related discipline is preferred;
• Experience appraising, processing, arranging and describing archival records;
• Knowledge of preservation practices is preferred;
• Knowledge of Canadian art history;
• Knowledge of museum operations and organizational structure is desirable;
• In-depth knowledge of archives and library principles, practices, and techniques including: RAD (Rules for Archival Description), and all relevant access to information, privacy and copyright legislation;
• Experience using Library or Archives information management systems (e.g. Sierra from Innovative Interfaces Inc., MuseumPlus), database software (e.g. DBTextworks and FileMakepro) and spreadsheets (MS Excel);
• Ability to work in a web-based environment and experience using HTML (Hyper Text Markup Language) is preferred;
• Effective written and verbal communication skills; and
• Effective organizational and analytical skills, detail oriented with the ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently.