Institutional Archivist

Institutional Archivist position.

The mandate of the Institutional Archives is to preserve Laurentian University’s historical records, acting as the main collection point for documents that reflect its history and activities. The preferred start date is January 1, 2026, or as negotiated.

The Institutional Archivist will:
1. Work collaboratively on the development of policies, practices, and guidelines related to
Institutional Archives, including a mandate and collection policy aligned with the University Records
Management Policy.
2. Develop processes and procedures for the transfer and management of both print and electronic
Institutional Archival records from faculties, schools, offices, and units to the Institutional Archives.
3. Arrange, describe and support access to print and electronic University records transferred to
Institutional Archives.
4. Collaborate with the Records Management Specialist on the development of a retention schedule
and identifying archival records across the University.
5. Collaborate with the Library and Archives team on the development of a digital preservation
program.

In addition to active engagement and participation in librarianship and research, the successful candidate will
be expected to participate in scholarly activity and univerThe successful candidate must have:
1. A Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a
focus in Archives from an ALA accredited institution.
2. Knowledge of the Rules for Archival Description (RAD) and archival theory; experience processing
archival records would be considered an asset.
3. Strong understanding of copyright, privacy and information access laws as they apply to the
Archives.
4. Understanding of the role of records management and its connections to organizational records and
archives.
5. Interest and experience with digital records and digitization processes.
6. Able to communicate fluently in English and French, both oral and written.
7. A clear understanding of public services and excellent interpersonal skills.
8. Demonstrate organizational skills and initiative.

The personnel of the Library and Archives strives to support student learning and faculty teaching and research by developing rich library and archival collections, both physical and digital; by providing information literacy instruction and point-of-need assistance in a variety of formats; by maintaining safe and comfortable study spaces for individuals and groups; and by offering more specialized services around data, archival fonds, publications, and more. The Library and Archives service points include the J.N. Desmarais Library, the Laurentian University Archives, the Architecture Library, and the Education Resource Centre.

Laurentian University, located on Atikameksheng Anishnawbek territory in Sudbury, Ontario, serves over 8000 students and is one of two bilingual universities in the province of Ontario. Committed to its bilingual, tricultural mandate, Laurentian University offers an outstanding university experience in English and French with a comprehensive approach to Indigenous education. Laurentian’s beautiful, forested campus is surrounded by fresh-water lakes, conservation lands and hundreds of kilometres of cross-country and hiking trails while situated in the geographic centre of Greater Sudbury, northern Ontario’s major urban centre (population 160,000). Laurentian University has close and productive ties to Science North, SNOLAB, NOSM University, Health Sciences North, and multiple post-secondary institutions.sity governance.