Job Summary
Competition Number: A69.25
Classification: Library Assistant 4
Department: Library
Employee Group: AESES
Position Category: Full-Time, Term
Probation/Trial Period: 910 working hours or six (6) months, whichever occurs first
Hours: 35 hours per week
Funding: Budget
Start Date: As soon as possible
Location: Winnipeg, MB
Job Type: Term
Status: Existing
Date Posted: 09/10/2025
Closing Date: 09/23/2025
Salary Range: $22.35 to $30.83 per hour + 6% vacation pay
*This is a term position until April 25, 2026*
The Library’s mission is to sustainably develop, preserve and make accessible UWinnipeg’s knowledge and cultural resources in support of teaching and research. It is a core academic service that provides the spaces and services necessary for students, faculty, and community researchers to discover, create, access and use these resources.
The Assistant Circulation Supervisor is a full-time term position that oversees public service operations in the Library during evening and weekend hours and is responsible for delivering patron services; managing workflows established by the Public Services Manager; resolving minor issues with staff, patrons, technology, and facilities; and referring larger problems to the appropriate supervisor or department.
Hours:
Please note, this position works Monday to Friday, two evenings per week.
Monday 9am – 5 pm
Tuesday 9am – 5 pm
Wednesday 1 – 9 pm
Thursday 1 – 9 pm
Friday 9am – 5 pm
Responsibilities:
- Checks out, checks in, and renews circulating resources (including Course Reserves material) for authorized patrons using the Integrated Library System (ILS) and associated support systems.
- Creates and updates Library patron records.
- Provides instruction on how to use the Library website, access accounts, renew materials, and access Course Reserves information.
- Accepts payments for fines, lost books, etc. and assists with cash handling duties and running financial transaction reports.
- Maintains good public relations with Library patrons, answers questions and refers to appropriate service points.
- Provides assistance in the location and use of information resources in print and electronic format within and external to the Library.
- Responds to and resolves circulation issues and explains Library policies and refers complaints and broader administrative concerns to an appropriate supervisor.
- May assist with stack maintenance and sorting materials, including Course Reserves and items for repair.
- Provides instruction, assistance, and basic maintenance of Library technology, such as photocopiers and printers.
- Carries out opening and/or closing procedures.
- May participate in developing and maintaining standards, policies, procedures, and manuals.
- Coordinates with the Public Services Manager to determine priorities for evening and weekend Circulation shifts.
- Supervises and directs Circulation staff and workflows in the Circulation Department during evening and weekend hours.
- Supports and guides Circulation staff with duties and patron interactions.
- Manages, documents, and reports security and facility issues to appropriate departments and personnel.
- Reports evening staffing issues and absences.
- Attends meetings and participates in Library Committees.
Qualifications:
- High School Completion or acceptable equivalent.
- Undergraduate degree preferred.
- A 2-year diploma from a recognized Library technician’s program (or equivalent) would be an asset.
- Two years of directly related Library experience, using procedures, standards, and systems appropriate to the area.
- Experience with integrated library system software.
- Familiarity with WMS would be an asset.
- Experience with Microsoft Office and M365.
- Must have considerable manual dexterity.
- Ability to supervise and coordinate the work of others.
- Ability to multitask and manage time effectively.
- Ability to understand and follow oral and written instructions.
- Ability to apply automated and manual procedures.
- Ability to work independently and cooperatively with others.
- Ability to communicate effectively with staff and faculty.
An equivalent combination of education, experience, skills, knowledge and abilities may be considered.
Condition(s) of Employment:
- Must be legally entitled to work in Canada.
- Able to work two evenings per week.
Note: The work described in this posting will be conducted in-person.
Compensation
$22.35 to $30.83 per hour + 6% vacation pay
How To Apply
The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.
The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.
The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.
The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.
The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.