Records Management Clerk Innisfil , ON


Job Opportunity for a


25 hours per week

Innisfil ideaLAB & Library, Innisfil Ontario

Our Environment

Innisfil ideaLAB & Library is a dynamic, innovative, community hub providing opportunities for learning, discovery, gathering and fun for all Innisfil residents. We offer a friendly and collaborative work environment and room for growth. We want to make our Library the very best it can be and have a great time doing it, while contributing to our vision of sparking ideas to ignite a creative and dynamic community.

Our Team

We want to hire people who can work with us to push the boundaries of interactive customer experiences. We are looking for team members who inspire the people around them, and can thrive in a technologically evolving environment. Our warm and friendly staff are passionate about providing unique and meaningful interactions with our customers, helping them to find the spark to fuel unlimited ideas and opportunities.

Position Description

Your previous experience working in a public library environment and your familiarity with automated library systems, the TOMRMS filing classification system and online databases have prepared you to assist Administration in determining library records needs and maintaining an effective records management system.

Your meticulous attention to detail and commitment to accuracy enable you to:

  • Create files, both physical and virtual;
  • Name, classify and label those files; scan and/or convert to various formats as required; enter them into the appropriate physical and/or virtual locations, and an accessible, effective index for easy retrieval;
  • Maintain files and move them through their specific life cycles which includes organizing and numbering storage boxes, arranging for physical files to be transported to various locations for storage; archiving of documents; and preparing files for recycling and/or shredding, all according to Library policies and procedures;
  • Update inventories of all files - current, archived and deleted;
  • Maintain confidentiality in all aspects of record management.

Strong technology, computer software and electronic information skills, along with a willingness to learn new technologies, and teamed with knowledge of principles and practices of records management & retention, filing methods and record keeping would be an asset.

You must be able to lift heavy boxes of files, be available to work flexible hours, have a valid police records check, a current driver’s licence and reliable transportation which enables you to work at all branches of the library system.

Please email or mail resumes by 5:00 pm on Thursday, November 23, 2017 to:

J. Asselstine, Deputy Chief Librarian

Innisfil ideaLAB & Library

967 Innisfil Beach Road, Innisfil, Ontario, L9S 1V3.


Subject line to read: Records Management Clerk Application

The Innisfil ideaLAB & Library encourages employment opportunities to be available to all persons on the basis of applicable skills and qualifications. Accommodations for disabilities will be provided, on request, to support candidate participation in all aspects of the recruitment process. To request accommodation please contact the Deputy Chief Librarian.

We thank all applicants for their interest; however, only those candidates invited for an interview will be acknowledged. Personal information contained in your resume is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used strictly for employment assessment purposes.

Closes: 23 November, 2017

Innisfil ideaLAB & Library
Innisfil , ON