Migration Coordinator, Librarian II/III Toronto , ON


POSITION:Migration Coordinator, Librarian II/III

DEPARTMENT: Metadata Technologies Unit, University of Toronto Libraries

Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada’s top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.

About the University of Toronto Libraries

The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is ranked sixth among peer institutions in North America.The system consists of 42 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 280 graduate programs, including over 60 professional programs, and about 700 undergraduate degree programs. In addition to more than 15 million volumes in 341 languages, the library system currently provides access to millions of resources in various forms, including, for example, electronic, audio-visual, and geospatial materials. UTL also has over 31,000 linear metres of archival material. More than 150,000 new print volumes are acquired each year. The Libraries' data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Opportunity

Reporting to the Metadata Technologies Manager Librarian, the Migration Coordinator will be a member of a high performing team charged with implementing a new library services platform (LSP) used by most staff to manage the library collections at the University of Toronto Libraries. This system facilitates collection management (i.e. acquisitions, metadata creation, electronic resource management) and access functions (i.e. circulation, course reserves). This project is a major effort for the University of Toronto Libraries and will require a strong partnership and collaboration between staff members across three campuses and the system vendor. The project will involve a massive data migration, complex system configuration, revamping of many library workflows, and a comprehensive communications and training program for library staff. The Migration Coordinator will be dedicated full-time to the project and will play a key role in project communications and coordination, under the direction of the Metadata Technologies Manager Librarian. The scope of the work will include early project planning, communications, and coordination through migration and cutover, and post cutover refinement and problem resolution.

Key responsibilities for this position include:

  • Developing communication plans
  • Coordinating the software implementation process (creation of user stories, tracking the configuration and enhancement process, facilitating the data migration)
  • Assisting in the development of change management and training programs
  • Creating, maintaining and distributing project documentation
  • Coordinating the work of the various project teams within the University of Toronto Libraries
  • Other duties as required.

Required Qualifications

  • A degree from an accredited Master’s level program in library and information studies
  • Relevant professional experience working in an academic library
  • Strong verbal and written communication skills, including the ability to describe complex functions and processes coherently, unambiguously and in a well-organized fashion
  • Strong interpersonal skills with the ability to lead working groups, develop consensus and reach timely decisions
  • Strong project management skills, organizational skills and ability to manage multiple competing priorities
  • Demonstrated ability to work collaboratively in an organizationally complex and culturally diverse higher education setting
  • Aptitude for complex, analytical work with an attention to detail
  • Experience with the use and application of integrated library systems
  • Ability to interact positively and productively with staff
  • Advanced presentation skills
  • Sound decision-making ability
  • Demonstrated creativity, initiative and sense of responsibility for achieving the goals of the organization

Preferred Qualifications

  • Experience working with the Sirsi ILS
  • Membership and participation with professional organizations

Salary and Terms of Appointment

This is a Contractually Limited-Term appointment to be hired at the Librarian II or III rank. Rank and salary will be commensurate with experience and academic/professional qualifications. This is a 2 year contract.

NOTE: Librarians at the University of Toronto are members of the University of Toronto Faculty Association.

Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname, FirstName.Migration] to Library Human Resources at utlhr@utoronto.ca; or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; or by fax to (416) 946-5543 by January 6, 2019.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact utlhr@utoronto.ca

The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview. University of Toronto Library System: https://onesearch.library.utoronto.ca/
University of Toronto: http://www.hrandequity.utoronto.ca/
Policies for librarians: http://policies.hrandequity.utoronto.ca/#FacultyLibrarians

Closes: 6 January, 2019

University of Toronto Libraries
Toronto , ON